Overview
This is an overview of how to receive your samples, create a batch, assign it to your test, and run your test or protocol. By following this SOP, you will be able to:
Send Sample labels to your customers along with the kit
Receive your samples
Create working aliquots and assign your samples to a storage box
Assign your samples to the Labflow for the test
Run your protocol, record deviation at the step level
Print your plate map with the pick list in specific format
Log your result
Send sample labels to your customers along with the kit:
Click the Labflows icon from the left navigation bar, and open the Samples tab.
In the top-right corner, click Add Samples.
Select the Sample Type under Sample Body Site and set Status to Awaiting Samples.
Enter the number of samples. This should match the number of kits you will be sending.
Click Create & Print Barcodes to create the samples and print the labels.
If you click Create instead, you can still print later. Select the created samples, then click the Print icon in the Floating toolbar to print the barcodes.
Place the labels on the kits and ship them to your customer.
Receive your Samples
Once you receive the samples physically, you can opt for the bulk update option.
Once you have your scanner, click on 'Update By Scispot Barcode' and scan the Scispot-generated labels.
Select the Sample Status column and update your Sample Status to 'Sample Registered'.
OR:
Once you receive the samples physically, select your Sample IDs manually.
From the Floating toolbar, opt for Bulk Update.
Select the Sample Status column> and update your Sample Status to Sample Registered/Received.
Add all your details to the respective columns.
Connect your Samples to Order details and make sure all information is captured properly.
NOTE: Make sure you have quantities logged for the parent sample before you create your aliquots. It will not allow you to create aliquots with an inadequate quantity.
Create Aliquots
Select the samples which need to be aliquoted.
From the floating toolbar, click on 'Create Children'
Click on 'Inherit Properties' to copy the sample properties to the child.
You can divide the sample quantity to the children created by clicking on equal quantity or custom quantity. under Equal quantity, equal sample quantity gets divided into no. of samples and under custom you can select.
Once done, click on 'Create Children' to create the sample aliquots.
Select the samples you want to aliquot.
From the floating toolbar, click Create Children.
Click Inherit Properties to copy the parent sample details into the child samples.
Choose how to split the sample quantity:
Equal quantity: Divides the quantity evenly across all children.
Custom quantity: Lets you set the quantity for each child.
Once done, click Create Children to generate the sample aliquots.
Assign your samples to the Labflow
Select your preferred samples.
From the floating toolbar, select "Assign to Flow."
This will check for QC parameters such as "Broken tubes", or "Barcode Matching."
Once qualified, you can create a new Labflow or assign your samples to an existing Labflow.
To create a new flow and assign the selected samples:
Select 'Create New Flow'
Click on 'Continue'
A new labflow is created and the selected samples gets linked to the flow.
To assign the selected to an existing flow samples:
Select 'Add to existing flow'.
Select the flow to which you need to assign the selected samples.
Click on 'Continue'
The selected samples get linked to the flow.
Once created, your connected Order will show up under the Order section.
All samples will also be presented under the Sample section.
To visualize the journey, click on the book-like icon beside your Flow header and open the left panel.
Mark your Order and Sample as Completed.
Assign Samples to a batch
Click on 'Add' under the Batch/ Queued Samples.
This will cause the system to auto-select your samples.
Review and confirm your batch.
The system will perform a quick QC.
Once done, click on 'Confirm' to add the selected samples to the Batch.
Mark the batch as Completed.
Assign Tests
Once the batch is marked as 'Completed', Click on 'Add Tests'.
Select the desired protocol and click 'Add'.
The protocol gets added under the tests section.
Note: Samples are yet to be assigned.
To assign samples to the protocol, click on 'Add Samples'
This will cause the system to auto-select your samples.
Review and confirm your samples.
Run your protocol:
After the Samples have been assigned to the protocol, click on the three dots besides the test template.
Click on 'See Runs'.
Under the Runs section, all protocols associated will be displayed.
Click on 'Run' to initiate the protocol study.
A protocol is initiated.
Click on 'Protocol page' to open it in another window.
In the opened protocol, you will see that under 'Sample Management' labsheet the added samples are added.
After samples are assigned to the protocol, click the three dots next to the test template.
Select See Runs.
In the Runs section, all associated protocols are listed.
Click Run to start the protocol study. The protocol run is initiated.
Click Protocol page to open it in a new window.
In the opened protocol, the added samples will appear under the Sample Management Labsheet.
Open the protocol page and run your steps.
For a detailed step-by-step guide on running a protocol, please refer to the following article:
Once the protocol run is completed and it has been signed-off, the run status gets updated.
After all the associated protocol runs have been completed, the test can be marked as completed under the Labflow.
To view the 'Activity Log' associated with the flow, click on 'Activity Logs'.
This will display all the actions and steps performed within the flow.
Conclusion:
Labflows helps you manage the full sample journey in one place. You can create and barcode samples, generate aliquots by creating children, and run protocols while keeping everything linked and traceable. The Activity Logs view gives you a clear history of what happened and when, which makes tracking, collaboration, and troubleshooting much easier.
Tips:
Type \ on your ELN page to trigger an array of different out-of-the-box functions
Click on the Help button from the left navigation bar for community articles
Drop an email to [email protected] for any questions
Further reading on labflows can be found here.