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Labflows: Use Cases and Glossary
Labflows: Use Cases and Glossary

We'll explore the core modules of Labflows and provide a glossary of key terms to help you better understand this powerful tool.

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Written by Satya Singh
Updated over 3 weeks ago

Introduction:

1. Scispot can support all permutations and combinations when it comes to sample centric workflows

For instance take ordering a meal on DoorDash as an example, you can either add items from the menu or directly navigate to your cart and add more items. Offering the flexibility to make an order in two ways.

Similarly, Scispot’s Labflows offers the same flexibility but targeted for lab workflows. On DoorDash, you can pick dishes from the menu, add them to your cart, or select items you've previously ordered. Scispot empowers diagnostic labs with a similar flexibility. You can bring in orders or samples you have previously registered, register new ones, or perform a combination of both at the same time at any point in your workflow. This enables laboratories to handle processing their samples in a variety of ways, much like how you can customize your food order to suit your preferences. By offering this freedom and versatility, Scispot supports all diagnostic workflows, regardless of how laboratories choose to manage their samples and orders. This adaptability ensures that labs can operate efficiently while maintaining their preferred processes and methodologies.

2. Compliance, Easy to track

Labflows empowers laboratories to remain CLIA, CAP and ISO 15189 compliant while executing their workflows on the platform. Labflow leverages a sample’s unique identifier to maintain a complete and comprehensive audit logs of all actions taken with a sample from, sample receipt to result reporting facilitating traceability and regulatory compliance.

3. Chain of Custody

Labflows enables wet lab scientists to visualize and analyze the complete journey of a sample from collection to final report generation in a single interface. Providing a graphical timeline view for each sample showing every touchpoint in its journey throughout the lab. Through a machine-readable unique identifier, lab technicians can seamlessly update the status of a working sample and its location while maintaining a comprehensive audit trail of these actions in real time. Concluding the sample’s journey with a comprehensive report of its chain of custody on demand.

Glossary

Labsheet:

Labsheets are digital scientific tables designed for wet lab scientists and computational biologists. It enables researchers to record experiment metadata, manage inventory and servers as the source of truth for tracking their samples.

Orders:

Orders are requests for specific diagnostic tests or analyses, typically submitted by clinics or healthcare providers. Each order contains essential information required to process and track the requested tests. Key components of an order include:

  1. Patient details

  2. Requested diagnostic tests or analyses

  3. Associated samples

  4. Relevant clinical information

A crucial feature of both Labflows and Labsheets is the flexibility in sample association. Users can associate samples with orders at any point in the workflow, regardless of the order's current status. This capability allows for:

  • Dynamic updating of order information during any stage of the workflow

  • Addition of new samples to existing orders for unified processing

Samples:

Samples are physical specimens associated with orders, obtained from one or more patients for diagnostic testing or analysis. Key characteristics of samples:

  • Traceability: Each sample is assigned a unique identifier (ID) that is both human-readable and machine-readable. This unique ID allows for comprehensive tracking of the sample from receipt through accessioning, processing, analysis, and reporting.

  • Order Association: Samples are linked to specific orders, connecting them to the requested tests and patient information capturing the entire chain of custody of a sample. Samples can be associated with orders at any point in the workflow, allowing for dynamic updates and additions to existing orders.

Working Samples:

Working samples are aliquots or derivatives created from registered parent samples for specific testing purposes within a laboratory workflow. Each working sample is assigned a new, unique identifier, distinct from the parent sample's ID. Despite having a new ID, a working sample maintains a clear link to their original parent sample and the order that the parent sample is associated with, ensuring full traceability throughout the testing process.

Batch:

A group of working samples that are processed together in a lab. Batches are used to organize and track multiple working samples that undergo the same testing procedures simultaneously. Each batch will have a unique identifier for traceability across the platform.

Labflows:

Labflows is a lab automation solution designed to streamline operations in commercial and regulated life science laboratories, optimizing every step from order intake, sample registration, creation of working samples, and conducting tests to generating final reports. Labflows not only supports registering samples, but it also supports linking samples that already exist.

Labflows is a comprehensive lab automation solution designed to streamline operations in commercial and regulated life science laboratories, including molecular diagnostic, clinical, and research labs. Labflow’s optimizes the entire laboratory workflow through the following key features:

  1. Order intake management

  2. Sample registration and tracking

  3. Creation and management of derivative samples

  4. Test execution support

  5. Final report generation

Use cases for Labflows

Labflows is a versatile system that supports multiple laboratory scenarios. Here are some key use cases:

Data Entry

Samples can be registered directly within Labflows or by creating a new entry within Labsheets.

Creating Working Samples

Working Samples can be created directly from registered parent samples. These working samples would inherit the attributes of their parents including order and batch associations.

Creating Batches

Registered working samples can be associated with a Batch for unified processing.

Assigning Working Samples to Tests

Registered working samples can be directly assigned to diagnostic tests through Labflows.

Preparing Reports

You can create reports per order or sample level using Labflows

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