Manage Your Sensitive Data with Scispot Supporting Role-Based Access Control (RBAC)

Introduction

The complexity of managing a laboratory, particularly in safeguarding sensitive research data, is a significant challenge. Be the Super admin of your Scispot account and play a crucial role in maintaining your confidential and critical molecular diagnostics, proteomics, or bio-processing data.

Let's check the different user roles and their access level inside the Scispot platform:

User Role	Access Level
Super Admin	Super admins can change the user role type for other team members. Super admins have read/write access to everything inside Labsheets and Labspaces. Super admins also have access to Private pages made by other members or admins.
Admin	Admins can create Labspace and Labsheets Admins can edit all the public Labspaces and Labsheets Admins can view/edit private Labsheets and Labspaces if assigned to them or created by them
Member	Members can create Labspace and Labsheets Members can only edit the Labspace and Labsheets created by them Members can view public Labsheets and Labspaces created by others (with read-only access), if assigned can also view/edit private Labsheets/ Labspace pages.
View Only	No edit access. View-only access to everything in public mode across the platform
External	Read-only access to someone external to your organization. They only get access to things they are invited to.

The Power of the Super Admin

Super Admins in Labsheets and Labspaces are central to ensuring data security and effective user management. They have comprehensive control over the digital environment, balancing flexibility and security in managing sensitive lab data.

Key Features and Responsibilities

Total Access Control: Super Admins have unparalleled read/write access across all domains in Labsheets and Labspaces, including private pages by other members or admins.

User Role Management: They are responsible for modifying user roles, and aligning team members' access levels with their responsibilities.

Granular Permissions Setting: They can assign and change access levels (view/edit) for any user, ensuring precise control over data access.

Step-by-Step Guide for Super Admins to store, access, and manage confidential projects:

Accessing the Account

Assigning Roles to Users:

Navigate to 'Users'.
Click 'Invite Users'.
Enter the email ID and the associated name of the user.
Select the user type: ADMIN, MEMBER, or VIEW ONLY.
Confirm by clicking the 'Submit' button.

Creating and Managing Private Folders:

Go to the Labspace homepage.
Click on 'Create New' and select 'Folder'.
Name the folder according to the project or data type.
Set the folder to 'Private' and manage permissions.
Use the 'Share' icon to add users.
Assign 'Editor' or 'View Only' access as needed.
Confirm by clicking 'Share'.
Within this folder, create public protocols, experiments, and documents that are accessible only to users you have granted specific permission levels.

Managing Private Pages Inside a Private Folder:

Create private pages for budgets or SOPs within a private folder.
These pages are inaccessible to others (including users assigned to the same folder, unless they are Super Admins).
To share a private page, go to the three dots and click 'Share'.
Share selectively with Admins, setting controlled access (Editor/View Only).

Remove Users from specific Private Folders:

Select your specific Private Folder and click the three dots
Click the share icon
Check the list of users with whom the folder is already shared
Click the drop-down option for specific user whom you want to remove from the access list
Select 'Unshare'
Click the 'Save' button

Safeguard Your Lab Data's Integrity and Confidentiality with Scispot. Enjoy peace of mind knowing your sensitive information is securely managed and compliant with regulations. Need a hand? We're here to help, just let us know!

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